Your first OIDS voucher,
one step at a time.

Install, pin, and open EZ Voucher

1. On your computer, open Google Chrome and visit the EZ Voucher Chrome Web Store listing.
2. Click Add to Chrome, then Add extension when Chrome asks.
3. Click Chrome’s Extensions button—the puzzle-piece icon beside the address bar. Click the pin beside EZ Voucher to keep its icon on the toolbar.
4. Click the EZ Voucher icon to open the side panel. Your website stays open beside it.

Use desktop Chrome to run the extension. Opening this guide on your phone does not install or run EZ Voucher on the phone.

Sign in and verify the attorney

1. In the side panel, choose Create New Account, or sign in if you already have one.
2. For a One attorney account, choose Alabama OIDS under Start with. Enter the requested account information and the attorney’s OIDS code, then select Create Account. If Chrome asks to allow access to OIDS, select Allow. Confirm your email if prompted. If Multiple attorneys is available and you choose it, follow the prompts to add an attorney after creating the account.
3. Sign in to the attorney’s OIDS account in Chrome. The official login page opens in a new tab. Keep the OIDS page active and use Verify or Verify Now when prompted.
4. Confirm the panel shows the correct attorney and OIDS detected · attorney verified before processing a bill.

If Chrome asks for OIDS access when you sign in or use EZ Voucher, select Allow. If the OIDS status card shows Connect OIDS, select it, then choose Allow in Chrome’s prompt.

The OIDS session must match the attorney selected in EZ Voucher. An assistant uses their own EZ Voucher login and the appropriate authorized OIDS session for each attorney.

Open the correct OIDS Timesheet Menu

In OIDS, open My Cases and find the correct active case that is ready for a Fee Declaration.

1. Beside the case

2. On Work on this Fee Declaration

3. Stay on this screen

In 2. Review, EZ Voucher shows the entries and hours already on that timesheet. Check the case information before continuing.

Choose a bill, then load it

1. Export the original bill from your billing software in a supported PDF, Excel, or CSV format. Use the original download/export rather than a scan or screenshot.
2. Under 1. Import, select Choose a bill or drag it here, or drop your bill there. EZ Voucher detects the billing system automatically.
3. For a previous interim bill, select Previous interim bill? and enter the date billed through before loading the file. Only entries after that date will be imported, so check for unbilled work on or before it. Use Clear to change the date after loading.
4. Click Load Bill.
5. Check the Billing system, Entries, and Hours against your bill.

Needs review tells you how many entries need attention. Click it or Review entries in the Submit section to resolve them. Clear removes the loaded bill from the workspace when you are ready to work with another file.

If an entry shows 0.00 hours, review it individually. Select Confirm — leave out only if it should be omitted from this import. If the time should be billed, cancel, correct the bill, and load it again. All zero-hour entries must be resolved before submitting.

No supported export? Use the EZ Voucher spreadsheet template. See the supported imports for available billing systems.

Tell EZ Voucher how the work should be entered

More about OIDS mapping and saved rules →

Open Review Entries and Mappings below the three numbered sections. You can review the bill before entering anything.

• Needs Attention: entries that need a decision or correction.
• Missing: entries not found in OIDS after using Check Entries.
• All Entries: the complete imported list for review.

When an entry needs mapping, choose its OIDS billing type and OIDS work type. Check From your bill and the OIDS preview, then click Save Mapping. Choose In Court, Out of Court, or Paralegal based on the actual work.

Saved mappings may also be used for matching activities. Review the preview before saving.

Open Saved Mappings to review, edit, or delete saved choices. Saved choices are reused for matching entries; still review each bill for accuracy.

Create a Mapping Rule

Create a rule to teach EZ Voucher your office’s billing phrases.

1. With a bill loaded, click New Mapping Rule beside Saved Mappings in Review Entries and Mappings, or use New Mapping Rule while resolving an eligible entry.
2. Pick an entry from your bill.
3. Drag the divider between words, or click a gap. Put the activity on the left and its description on the right.
4. Choose Enter as and the OIDS work type.
5. When a description is required, choose Description only or Activity + description.
6. Check the preview, then click Save Rule.

In this example:

“Phone conference” will be mapped to TELECONFERENCE and keep the remaining words as the description.

OIDS result:
OC / TELECONFERENCE — with court staff

A later entry such as “Phone conference with client” can use the same rule and keep “with client” as its description. Choose Activity + description if you want the entire phrase retained instead.

Rules work across supported billing sources and are saved in this Chrome profile. You can edit or delete them in Saved Mappings.

Split an entry when it contains separate activities

If one source entry combines work that needs separate OIDS entries, use Split Entry during review. Give each piece the correct activity, description, hours, and OIDS selection.

The split hours must add up to the original entry’s hours. For example, a 0.5-hour entry could become 0.2 and 0.3 hours only if that reflects the actual time spent. Do not guess the allocation just to clear a warning.

If a suggested split is unnecessary, use Keep as One Entry when offered. If you save a reusable split rule, review its result on future bills too.

Check entries before starting

1. Open the correct OIDS Timesheet Menu and load the bill.
2. In 2. Review, click Check Entries.
3. Review Timesheet entries and Timesheet hours, then check Bill entries in OIDS, Entries not in OIDS, and Hours not in OIDS. The timesheet totals cover the OIDS timesheet; the remaining counts and hours compare your loaded bill with OIDS. Investigate unexpected results before continuing.
4. Compare the bill’s case or matter with the open OIDS case yourself. Resolve any mapping or source-total issue the panel identifies, then check again.

EZ Voucher compares the bill with the current timesheet to identify entries still needed. This is useful when resuming a partially entered bill.

Start entry, then review the finished voucher

1. In 3. Submit, confirm Ready to enter and Ready hours.
2. Click Submit. If an OIDS run is interrupted, use Start / Resume after checking the timesheet.
3. Keep OIDS and EZ Voucher open. Stay with the same case and attorney while entry runs.
4. If you need to interrupt the run, use STOP ENTRY. Review the current timesheet and use Check Entries before resuming.
5. When entry finishes, review the OIDS entries, descriptions, hours, and amounts. Complete the final certification and submission yourself.

If Submit is unavailable, follow the message in the panel. You may need to load a bill, open the correct Timesheet Menu, check entries, or finish reviewing entries and mappings.

EZ Voucher does not certify or submit your final Fee Declaration. You remain responsible for the finished voucher.

Manage attorneys and subscriptions

Use the gear in the extension to open Account & Settings. You can also Manage Account on the web when you need account or billing access without opening the extension.

A few quick checks